Sharing Schedules Externally
What Is Schedule Sharing?
Schedule sharing lets you create a public link to your schedule that anyone with the link can view. This is useful for sharing with people who do not have a CrewHR account, such as contractors, partner organizations, or posting on a shared bulletin board.
Creating a Share Link
- Go to the Schedule page
- Click the Share option
- CrewHR generates a unique share link
Optional Password Protection
You can add a password to the share link for extra security. Anyone accessing the link will need to enter the password before viewing the schedule.
What the Shared View Shows
People who access the share link see a read-only view of the published schedule. They can view shift assignments, times, roles, and locations but cannot make any changes.
Managing Share Links
View your active share links and manage them:
- Copy link: Copy the URL to share it
- Edit: Change the password or settings
- Delete: Remove the share link to stop access
Deleting a share link immediately prevents anyone from using it.
Tips
- Use passwords for sensitive schedules: If the schedule contains information you do not want broadly visible, add a password
- Share after publishing: Make sure the schedule is published and finalized before sharing the link
- Revoke links when no longer needed: Delete old share links to maintain security
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