How Employees Clock In and Out

Using the Kiosk Terminal

If your workplace has a time clock terminal (a tablet or kiosk), here is how to use it:

Clocking In

1. Walk up to the kiosk
2. Enter your PIN on the number pad
3. The screen confirms your identity
4. Tap Clock In
5. Select your location and role if prompted
6. A success screen confirms you are clocked in, showing the time

Taking a Break

Depending on how your organization tracks breaks:

• Manual mode: Tap Start Break when you begin your break, then End Break when you return
• Shortcut mode: Select a break duration from the options (e.g., 15 min, 30 min)
• Automatic mode: Breaks are calculated automatically at clock-out. No action needed.

Clocking Out

1. Enter your PIN again
2. Tap Clock Out
3. The screen shows your session summary (total hours, break time)

Using the Employee Portal Time Tracker

You can also clock in and out from the CrewHR employee portal on your phone or computer:

1. Sign in to CrewHR
2. Go to Time Tracker
3. You will see a digital clock display showing the current time and date

Clocking In from the Portal

1. Select your Location if you work at multiple locations
2. Select your Role if applicable
3. Click Clock In
4. The tracker starts showing your elapsed time

Managing Breaks from the Portal

• Click Start Break to begin a break
• The timer shows your break duration
• Click End Break to resume work

Clocking Out from the Portal

1. Click Clock Out
2. Your session is recorded

Viewing Your Time History

In the time tracker, you can view your past time entries:

• Filter by period: Today, This Week, This Month, or a custom date range
• Each entry shows clock-in time, clock-out time, total hours, and break duration

Common Situations

I forgot to clock out

If you forget to clock out, your session remains open. Your manager can close it manually from the timesheets page, or CrewHR may auto-close it based on your organization's settings.

I clocked in at the wrong location

Contact your manager. They can edit your time entry from the timesheets page.

My PIN does not work

Ask your manager to verify your kiosk PIN. They can reset it from your employee profile.

Tips

• Clock in on time: The terminal records the exact time you clock in and out
• Do not forget breaks: If your organization uses manual break tracking, remember to start and end your breaks
• Check your hours: Review your time entries regularly to make sure everything is recorded correctly