Publishing a Schedule

What Does Publishing Mean?

Publishing a schedule makes it the official, live schedule that employees can see. Until a draft is published, only admins can view it in the Schedule Builder.

How to Publish

1. Open your draft schedule from the Schedule Builder dashboard
2. Review the coverage metrics to make sure all slots are filled
3. Click Publish
4. Optionally toggle Notify staff on publish to send notifications to affected employees
5. Confirm the publish action

What Happens When You Publish

• The draft becomes the live schedule for the selected date range and locations
• If notifications are enabled, employees receive an alert about their updated schedule
• The publish is recorded in the Recent Publish History with:
  • Location(s) and date range
  • Who published it and when
  • A change summary showing how many shifts were added, removed, or modified compared to the previous published version

Publish History

The Schedule Builder dashboard shows your 10 most recent publishes. Each entry includes:

• The locations and dates covered
• The admin who published
• The timestamp
• A change summary (e.g., "12 added, 3 removed, 5 modified")

This gives you an audit trail of schedule changes over time.

Publishing Over an Existing Schedule

If you publish a schedule for dates that already have a published schedule, the new publish replaces the old one. The change summary will show what was added, removed, or modified.

After Publishing

Once published, the schedule is visible on the main Schedule page (not the builder). Employees can see their assigned shifts in the employee schedule view.

You can still create new drafts for the same date range if you need to make changes. Simply create a new draft, make your adjustments, and publish again.

Tips

• Review before publishing: Double-check coverage gaps and employee conflicts before making the schedule live
• Use notifications wisely: Enable notifications when publishing significant changes so employees know to check their schedule
• Publish early: Give employees advance notice by publishing schedules as early as possible